Schedule meetings, and maintain agendas.
Coordinate training sessions in the department.
Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed.
Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed.
Preparing reports on expenses, supplies, office budgets, and other expenditures
Handle data management and administration duties of the department
Support other assigned functions.
Documenting and monitoring departmental supplies.
Preparing correspondence, documentation, or presentation materials
Keep up-to-date with the latest admin trends and best practice.
Bachelor’s degree or its equivalent in Business Administration or any related course
2 years of experience as an Admin officer.
Proficient with Healthcare Management Systems and Microsoft Office Suite
Outstanding communication skills, both written and verbal
Impeccable attention to details.
Excellent organizational and multi-tasking skills
Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines
Comfortable working independently when needed, or as part of a team
Highly motivated team player willing to go the extra mile.
The FDO will serve as the face of the organization, receiving visitors and interacting with visiting stakeholders.
He/she will support to implement administrative and secretarial system for the project and also provide logistics and administrative support to the Admin Officer.
Ensure that all visitors are welcomed in an appropriate manner and that all visits are properly logged and referred to the appropriate quarter
Receive all deliveries (including mail) and maintain an appropriate record of all deliveries that come in and leave the office
Receives phone calls and keeps accounts of all inquiries and direct them to the appropriate departments
Maintain a log of calls received and take messages where appropriate, in the instance that the target audience is unable to take the call
Liaise with the security team to ensure that entrance to the office is properly monitored and that all visits are appropriately logged
Liaise with the communications team to ensure that adequate information are appropriately logged.
Minimum qualification of B.Sc / HND in Secretarial Studies, Business Admin or Social Sciences. At least one year relevant experience in NGOs and service organizations. Must have excellent customer service skills, excellent organizational skills, proven communication skills, good IT skills and confidence/proficiency in all Microsoft packages.
Ladgroup Limited is a model company in the Agro allied sector in Nigeria, dedicated to marketing and processing of Agro commodities.
The company started business in 1972 by exporting agricultural produce, namely Ginger, Sheanuts, Coffee and Gum Arabic. Ladgroup became highly successful in exports and was the largest exporter of Sheanuts and Cocoa in the 70’s and 80’s, winning two major awards from the Nigerian Export Import Bank (NEXIM) namely “Best Exporter of the Year” and “Best Cocoa Exporter”.
We are recruiting for the position below:
Duties of the Post
Promote and implement the functions and Activities of the foundation
Organize and generate public interest on the activities of the Foundation.
Identify and facilitate all funding avenues for the foundation
Prepare proposals and applications for securing project funds from donors partners and relevant stakeholders
Identify relevant stakeholders and funding partners that will support and promote the objectives and goals of the foundation
Create a usable database with computer savvy stance and maintain/ update organizational contact lists/database.
Liaise and collaborate with mass media, press, stakeholders, donor agencies through effective use of the social media
Prepare reports and documents on behalf of the foundation
Organize events and conferences on behalf of the foundation.
Prepare background communication and promotional materials for media briefings
Bachelor's Degree or Masters Degree in any of these disciplines: Law, Mass Communication, Public Health or English.
A minimum of 2 to 5 years of professional experience in health programs, planning and management of an NGO
ICT Skills: Use of IT Skills to create communication channel.
Social Media: Experience and ability to demonstrate the use of social media channels as well as digital content editing in the workplace.
Communication: Highly developed verbal, written, and oral skills to promote and represent the Foundation.
Proven professional report writing ability
Knowledge of common WHO definition of relevant statistics in Child Health matters (e.g Immunization, Child/ Infant Mortality, Poverty Alleviation).
Proven ability to secure funds through donor partners and other stakeholders
Proven record of working with NGOs with verifiable portfolio of Successfully Running one
Able to represent in person and communicate in a highly engaging way
Ability to demonstrate marketing skills
Knowledge of website development and management.
Salary commensurate with experience and maybe negotiable
Training will be offered to successful candidate where gaps are noted that needs addressing in line with the Foundation’s vision (training needs to be discussed during the interview)
Office space and computer support will be available
LHCHF will expect the appointee to maintain the website.
Application Closing Date
8th March, 2020.
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action - helping people triumph over adversity and build stronger communities from within. Now, and for the future.
We are recruiting to fill the position below:
Job Title: Senior Procurement Officer
Reference Number: ABV / OPS / 2020 / 0010
Position Status: Full-time, Exempt
The Procurement Department is committed to implementing and maintaining the highest standards of efficiency and integrity in the purchase of goods and services
The overriding objective for all Mercy Corps procurement activity is the prompt and effective provision of materials and services to Mercy Corps’ beneficiary populations in compliance with donor specifications.
General Position Summary
The Senior Procurement Officer is responsible for overseeing the procurement aspects of Mercy Corps’ logistic operation
Working closely with Program, Administration, Finance and Logistics the Procurement Manager is instrumental in supporting program activities through his/her services.
Essential Job Responsibilities
Coordinate MC procurement activities.
Ensure that the procurement department supports the programs efficiently and compliantly.
Understand MC procurement policies and formats. Provide training to staff on these policies.
Assist Program and Operational personnel in regular procurement planning meetings.
Assist staff as needed on timely completion of purchase requests and other documentation.
Oversee the gathering of quotations and bids from the market for PR – as per Mercy Corps standards and formats.
Interact with contractors, in coordination with the Program & Logistics Managers.
Ensure that the required documentation of supplies and transactions are completed to MC standards.
Prepare status reports on deliveries for P&L and office Management and recipient of supplies. Assist in the maintenance of thorough procurement files as outlined in the MC procurement policy.
Coordinate with the Warehouse on delivery of items including completion of Goods Received Notes, storage of items and transfer of items to field sites.
The Procurement Officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
Regularly produce purchase status and completed purchases reports using the Ongoing PR Master List and PR Master List.
Ensure that Mercy Corps’ procurement activities are legal and moral.
Enforce proper use of procurement ceilings and approval procedures.
Ensure that the procurement filing system is in place and in accordance with the Procurement filing procedures as outlined in the Procurement Manual.
Assist the P&L management and office staff with procurement activities, as required.
Coordinate with the Finance Department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems of MC
Assist P&L Management with asset management. Identify assets during the course of procurement and notify the Asset Controller on receipts of assets.
Maintain files on market prices for commonly-bought items.
Establish preferred supplier agreements for commonly used items.
Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
Supervise, hire and orient new team members as necessary.
Provide team members with information, tools and other resources to improve performance and reach objectives.
Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.
Ensure compliance with security procedures and policies as determined by country leadership.
Proactively ensure that team members operate in a secure environment and are aware of policies.
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries:
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
Directly supervises the Procurement Officer and Procurement Assistant/intern.
Accountable for following Mercy Corps Field Procurement Manual, the MC Code of conduct regarding procurement activities and MC Conflict of Interest policy.
Reports Directly To: Operations Manager (or Operations Director in the absence of Ops Manager)
Works Directly With: Operations Team, Finance Team, Co-ordinates with Mercy Corps program and operations staff regarding procurement planning and activities.
Knowledge and Experience
Degree in a relevant Business field is desired.
3-4 years of experience in a similar senior position in a large scale supply chain management and / or international business or NGO (preferable).
Certification in procurement/supply chain management.
Training in Strong organizational skills; ability to interact effectively with international and national personnel.
Excellent oral and written English skills. High-level computer skills in MS Office suite.
A demonstrated ability to multi-task and process information into action as to not delay program activities.
A clear understanding of procurement ethics and donor compliance is essential.
Conscientious with an excellent sense of judgment
Ability to work simultaneously on multiple tasks
Willingness and ability to work effectively with a wide variety of people
Ability to work as part of a team and coordinate with project personnel
Good spoken and written English
Computer literate and strong organizational skills.
Application Closing Date
6th March, 2020.
How to Apply
Interested and qualified candidates should send their CV and Cover Letters in one document, addressing the position requirements, reference number and location to: email@example.com using the Job Title as the subject of the email.
Netpark Systems Limited is recruiting suitably qualified candidates to fill the position below:
Job Title: Admin Officer
Experience: 1 - 3 years
Education: Candidates should possess HND / BSc qualification
Must be based in Abuja.
The Administrative Assistant will provide service in the day-to-day delivery of responsive, effective and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable.
You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming.
Qualifications and Skills
Education and Experience:
Bachelor’s Degree required in Administrative related studies. Professional Certifications or courses in Administration preferred.
Two years’ experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.
Additional education may substitute for some experience.
Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
Excellent knowledge of computer software – MS Office and Excel especially;
Must be flexible and be able to work independently and as part of a team.
Good time management skills with ability to work on multiple tasks
Strong customer service orientation with good communication and interpersonal skills
Proactive, resourceful, solutions oriented and results oriented.
Neem Foundation is Non-Governmental Organisation that is committed to improving the lives of those affected by the North- East insurgency in Nigeria through building inclusive communities, providing and raising the standards of psycho-social care and countering extremist narratives.ob Title: Senior Programme Officer
Job Purpose Summary
The Senior Programme Officer is responsible for programme administration and implementation.
The programme officer plans and executes activities to achieve the programme objectives, including the supervision of programme staff.
The programme officer takes the necessary actions to keep the project on target on a daily basis and periodically report on progress of programme.
The Senior Programme Officer is responsible for providing technical and programmatic support to Programme Officers and will work closely with the Programme Manager.
S/he will be responsible for risk management of designated work areas as well as the procurement and management of internal and external resources in the programme.
Additional responsibilities include; providing support for developing technical and financial reports and managing project-level finances, expenditure and project budgets.
The suitable candidate will hold a post-graduate Degree in the Social Sciences, Humanities, Law or related field
3+ years experience working in an NGO
Project Management Experience
Experience of working in post-conflict or transition environment would be highly beneficial
Excellent IT and administrative skills;
Adaptability to new demands and changing circumstances;
Excellent report writing skills;
Ability to translate strategic aims into practical plans;
Ability to work under pressure to strict deadlines as well as demonstrable experience of project management and multi-tasking.
The Grants Manager will oversee grants management process and subcontracts for local organizations, including grant proposal tracking, reviewing, and approving process. Provides technical assistance, as required, to build capacity of local partners and grantees.
Handle day-to-day administration of grants awarded under the program, from solicitation phase through closeout.
Monitor compliance with both award-specific requirements and applicable regulations.
Issue Requests for Applications (RFAs) in consultation with the program team.
Review and negotiate all grant applications and participate on the evaluation committee.
Coordinate and conduct compliance review(s) and pre-award surveys.
Provide guidance to grantees on rules and regulations applicable to assistance instruments as well as program reporting.
Develop a monitoring plan for grantees using the information collected pre-award.
Provide capacity-building training to local organizations, customizing it to meet the organizations’ needs.
Coordinate and facilitate any capacity-building activities among the technical teams or outside firms/consultants.
Coordinate execution of award documents (pre-award authorizations, awards, modifications, etc.).
Maintain grant files, including records on monitoring and evaluation and other quality control activities (financial, programmatic, proof of performance).
Ensure compliance with award terms and conditions.
Coordinate field activities and communication among grantees and USAID (e.g., legal, finance, status reporting, procurement).
Review and process grantee invoices for compliance and coordination with technical teams for performance measurement.
Close out completed grants.
Qualifications and Experience
Master’s degree and 6 years of experience or Bachelor’s degree and 10 years of experience
International cost accounting experience, as well as experience with USAID rules and regulations.
Experience must include five years of experience managing grants programs.
Skills & Abilities:
Demonstrated capacity to design a grants program and accompanying grants manual.
Demonstrated ability to work within a culturally diverse team.
Demonstrated, excellent written and oral presentation skills in English and Kiswahili are required.
Excellent knowledge of MS Word, Outlook, PowerPoint, Excel and other accounting systems
Ability to multi-task
Ability to work well with others
Ability to listen and communicate well both verbally and in writing
Ability to work independently
Attention to detail and accuracy
Airlude Travel & Tour is an innovative travel and tour Agency that has evolved over the years even in a strong and competitive market.
Airlude provides its customers with the cheapest flights, Accommodations, car rentals, and other necessities needed for success travelings.
We are looking for a Front Desk Representative to undertake all receptionist and clerical duties at the desk of our main entrance
You will be the first contact of the company for all visitors and will be responsible for the first impression we make.
Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
Greet and welcome guests.
Answer questions and address complaints.
Answer all incoming calls and redirect them or keep messages.
Receive letters, packages etc. and distribute them
Prepare outgoing mail by drafting correspondence, securing parcels etc.
Check, sort and forward emails.
Monitor office supplies and place orders when necessary.
Keep updated records and files.
Monitor office expenses and costs.
Take up other duties as assigned.
Minimum of a WAEC, ND, HND or B.Sc in any discipline.
Proven experience as Front Desk Representative, agent or relevant position.
Familiarity with office machines (printer etc.)
Knowledge of office management and basic bookkeeping.
Proficient in English (oral and written).
Excellent knowledge of MS Office (especially Excel and Word).
Strong communication and people skills.
Good organizational and multi-tasking abilities.
Customer service orientation.
Qualifications and Experience
Master's degree in Public Health (preferred PhD or MD equivalent) in infectious diseases focused on malaria or other vector borne illnesses.
Minimum of 10 years of experience managing and implementing complex health care service programs in developing countries in a senior management position. (Previous Deputy Chief of Party or Technical Director Experience preferred.) Understanding of US Government policies and procedures, or of other donors, is a plus.
Demonstrated strategic agility, diplomacy, conflict management, team building, and interpersonal skills to ensure internal coherence among diverse team members and sub-partners, as well as external relations with the Ministry of Health, civil society, private sector and other stakeholders.
Familiarity with the structure, systems and policies of the health sector in Nigeria or in close collaboration with the Ministry of Health (a must).
Demonstrated experience building capacity of government professionals (mentorship, coaching or other) to achieve results amidst challenges will be an added advantage
Experience in public or private sector for malaria prevention and/ or case management services.
Demonstrated success achieving results in multiple malaria disciplines (e.g., LLIN distribution, malaria prevention, malaria in pregnancy, diagnosis, treatment of acute and severe malaria, academic or operational research in malaria).
Experience in developing policy and harmonized approaches in a highly diverse population.
Strong communication skill to fulfill the diverse technical and managerial requirements of the program and to effectively coordinate with a wide range of stakeholders.
Demonstrated ability to develop and communicate a common vision among diverse partners and the ability to lead multidisciplinary teams.
Track record of strong commitment to sharing knowledge, documenting experiences, supporting creative initiatives, and sharing credit.
Advanced professional proficiency in English is required.
Job Title: Secretary
The ideal Candidate will be Exhibiting professionalism to represent the company positively, Interacting comfortably with people holding higher and lower job titles
Managing time efficiently in order to complete multiple tasks.
Demonstrating numerical competency
Prioritizing responsibilities to ensure the most important and time-sensitive tasks get completed and assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.
You will assist colleagues and executives by supporting them with planning and distributing information.
You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.
Answer phone calls and redirect them when necessary
Manage the daily / weekly / monthly agenda and arrange new meetings and appointments
Prepare and disseminate correspondence, memos and forms
File and update contact information of employees, customers, suppliers and external partners
Support and facilitate the completion of regular reports
Develop and maintain a filing system,Check frequently the levels of office supplies and place appropriate orders
Make travel arrangements
Document expenses and hand in reports
Undertake occasional receptionist duties
Proven 5 years work experience as a secretary or administrative assistant
Familiarity with office organization and optimization techniques
High degree of multi-tasking and time management capability
Excellent written and verbal communication skills
Integrity and professionalism
Proficiency in MS Office with minimum qualification ( HND / BSc).
Application Closing Date
10th January, 2020.
Revolutionplus Property Development Company Limited is the leading real estate company in Nigeria with a vision to be the foremost real estate company in Sub-Saharan Africa as well as the world. We have been in business for over 5 years and we have 5 branches within and outside Nigeria. We pride ourselves in excellence, integrity and timely delivery. We strongly believe that our employees are our best asset and as such we take very good care of their careers and life while with us.
We are recruiting to fill the position below:
Job Title: Account Officer
We are looking for a Financial Accountant to oversee and manage our financial transactions in our Abuja Office.
Ensure financial records are maintained in compliance with accepted policies, standards and procedures
Compile and analyze financial information to prepare financial statements including monthly, quarterly and annual reports and accounts
Analyze financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems
Ensure all financial reporting deadlines are met
Advise, implement and maintain standard accounting control procedures
Anchor and coordinate the Financial audit process
Prepare Receipts and Invoices and commissions
Proper management of groups fixed asset register.
Maintenance of inventory records
Organized and efficient with good ability to define priorities; good at figuring out the processes necessary to get things done.
Commitment to outstanding performance.
Minimum of Bachelor’s Degree in Accounting (Second class Upper) from a reputable University.
Must have completed NYSC.
Must have had 3-4 years post NYSC Experience, involving managing a wide range of financial activities for companies worked for.
Prior Experience working with real estate companies will be an added advantage.